Well everyone is familiar with the moment before an important meeting with you on the printer to collect a print job but instead find yourself sifting through piles of paper and trying to find your document among your colleagues and it knows whats better. Or youre on another part of the office and you realize that youve printed the paper you needed for the wrong device. Its surprising to hear that both scenarios described here are completely avoidable and with a simple subsequent print solution could quickly become one thing of the past. Delivered centralized printing or secure prints referred to by the technology so that the documents only print when requested or deducted from a certain device by an authorized user so that they are never left to pick up subscriptions and can be retrieved at any convenience or fastest for that specific user. In addition to the individual user benefits of any organization subsequent printing is an easy way to reduce offset printing for paper waste and improve document security. Here we present an introduction to the technology and an overview of some of the following press advantages.
In most typical print environments without subsequent print features users precisely decide where to print a document while still in the workstation. Most people tend to choose the nearest maneuver or the one that prints in the color they need. But in offices where there are several devices in use its very easy to make mistakes when choosing where to send documents. A number or letter wrong on a drop-down menu and a document is the wrong printer on the other side of the building. Or perhaps a user chooses the closest device that also happens to be the most popular and so valuable time spent on the printer while other users jobs are being performed. The conventional system is quite random at best times but in the worst light it often slows down rather inefficiently and not always the most cost effective. The following prints can address each of these issues.
By arranging and distributing the printing process subsequent pressures can effectively eliminate the above-described problems as well as the associated economic and time costs. Unlike conventional printing where a user is connected directly to a device it uses a print server between devices and user jobs. As a rule when a user selects a print job the job begins to be processed directly by a selected device. Next printout first sends the job to a print server. It is only when a user approaches a particular device which may be any device on the network for which that user is authorized to retrieve the job from the server where it has been temporarily stored and executed on request occasionally. If you want to pull a job or job from a device depending on the hardware-installed users either enter an individual ID code to identify or if a card reader is installed on a device place its ID card on the card sensor or swipe their card there There is a magnetic reader installed.
One of the major benefits of follow-up is the significantly higher security levels it can provide compared to more conventional printing arrangements. Security is actually one of the most common reasons for organizations that make the transition to follow-up configurations.
Finally the majority of the most common subsequent printing solutions provide a high degree of data encryption so that the documents remain completely secure in digital form. This ensures that if the print network becomes a victim of unauthorized attack all work on the print server continues to be safe.
In addition to the obvious cost savings that come from eliminating the unnecessary print jobs still missing on a device a subsequent print solution allows organizations to introduce much higher levels of user responsibility. Because all print jobs are through the following print server and are always associated with a particular user ID subsequent prints follow the high centralized management and the ability to allocate costs per user through the cost center department or to a particular cost code or printer.
From the day of creation of a subsequent print solution the printing environment becomes very flexible. Since users must be present on devices for the work to be performed there is never queue on a particular machine. If a print device manages other jobs a user can simply continue to identify on an alternate device for which he or she is authorized.